GUIDELINES FOR INVOICING/PROVIDING QUOTES
Thank you for following these guidelines as this will will help us expedite contracts and/or the processing invoices:
Applies to invoices/quotes:
for products/services
event registration
for sponsorship
Note: Depending on the $ amount quoted, procurement policies may require additional quotes to be obtained.
Requirements:
Must be prepared on a formal business documents. (invoices, letterhead etc)
date of quote/invoice
quote/invoice number
business mailing address
specify- “To: University of New Brunswick, Pond-Deshpande Centre”
HST number/Charitable Registration Number, Business number (as applicable)
Social Insurance Number on invoices from individuals/sole proprietors
identify the product/service to be provided and date of purchase/service carried out
identify the event to be sponsored and the date of the event (as applicable)
payment terms
address for payment
US invoices-please add banking details to wire the payment.
contact name and email/telephone# for questions about invoice.
Contractors providing services to the PDC/UNB will be required to provide a certificate of liability insurance (see below).
Liability Insurancec
Because UNB’s liability policies do not cover independent contractors, both the university and the contractor are exposed to potential claims from students, faculty/staff, customers or clients related to the work and activities of the independent contractor. Because of this, independent contractors are required to maintain an appropriate level of liability insurance. UNB assesses the level of risk involved on a case-by-case basis, taking into account the nature and the dollar value of the services being provided and/or the extent to which the contractor’s activities include direct involvement with vulnerable people. All questions about this policy are to be directed to contact below.
Note: For contractors, the corporate direct deposit form, business address on insurance, and registration documents for your business must have the same address.
For Businesses/Organizations who are invoicing us within Canada:
You will be required to complete the following direct deposit form to receive payment.
direct deposit form, business (may be opened with Adobe Acrobat)
For Individuals who are invoicing us within Canada:
You will be required to complete the following direct deposit form to receive payment.
direct deposit, individual (may be opened with Adobe Acrobat)
Policies May Be Subject to Change:
Because of laws that could change and policies with UNB as well as CRA, the above policies may be subject to change without notice. We are pleased to provide information and guidance to help with these processes.
Remit Invoices, Quotes & Direct Deposit Forms:
By email:
To: Sarah Cormier & Ruth Hayes, Funding Assistants, PDCadmin@unb.ca
To: Heather Boyd-Kinnie, Operations, Funding/Financial Manager, hkinnie@unb.ca
By mail:
Pond-Deshpande Centre
Attention: Financial Department
University of New Brunswick
Suite 134, National Research Council Building
46 Dineen Drive
P.O. Box 4400
Fredericton, New Brunswick
Canada
E3B 5A3